HR Trainee

We are a technology company that started its journey in 2008. Our main headquarters is located in the picturesque city of Poznań, nestled by the beautiful Malta Lake. For more than 16 years, we have been assisting companies in developing and implementing innovative fintech solutions. Leveraging our expertise in areas such as blockchain, online payments, and more, our clients can invent and develop cutting-edge solutions and services that keep them at the forefront of innovation.

HR TRAINEE

The HR Trainee will support the HR team, particularly by collaborating with the Personnel and Administration Specialist, focusing on administrative, documentation, and organizational aspects. The role will be responsible for assisting with HR processes, managing employee documentation, and ensuring compliance with internal procedures and labor law regulations.

LOCATION: POLAND (POZNAŃ)

*We offer a hybrid model of cooperation. You will be invited to our office as needed, approximately 2-3 times a week.

DURATION: 3-6 month internship with the possibility of extension
WORKING TIME:  about 15-20h per week

Key Duties and Requirements: A Roadmap to Your Professional Success 🚀

Scope of responsibilities:

Support in Managing HR Documentation:

*Preparing and updating employment contracts, annexes, and other HR documents.

*Maintaining employee personnel files in compliance with applicable regulations.

*Archiving documents in accordance with company policies and legal requirements.

*Analyzing and implementing labor law provisions, adapting internal procedures, and participating in the creation of regulations and guidelines.

HRM System Administration:

*Entering and updating employee data in the HRM system.

*Monitoring data related to working hours and absence records.

Administrative Support:

*Preparing correspondence related to employee matters.

*Sending documents.

Employee Benefits Management:

*Supporting the administration and settlement of employee benefits.

*Providing information on current employee benefit programs.

Compliance Monitoring:

*Participating in internal audits related to HR documentation and labor law compliance.

*Monitoring and reporting non-compliance in HR documentation and proposing corrective actions.

Other Responsibilities:

*Supporting in other HR areas as needed, such as organizing company events, recruitment, onboarding, offboarding, learning & development, HR analytics, internal communication, or process improvement.

Here’s a set of skills we require:

*Currently a student or recent graduate in a field related to Human Resource Management, Administration, or a similar discipline.

*Basic knowledge of labor law regulations.

*Proficiency in MS Office/G-Suite programs (particularly Excel/Google Sheets).

*Proficiency in English at a communicative level.

*Strong teamwork skills, communication abilities, and attention to detail.

*Availability for a minimum of 15-20 hours per week.

*Willingness to work from the office in Poznań as needed.

Career Advancement at Your Fingertips: Explore Opportunities with Us 🔥

By joining us you will get:

*Internship based on a Contract of Mandate.

*Opportunity to gain practical knowledge and experience in the HR department.

*Collaboration within a dynamic team and participation in HR projects.

*Mentoring and support from HR specialists.

*Flexible schedule and the possibility of hybrid work.

*Private medical healthcare offered by Luxmed.

*Benefit System - MultiSport Card.

Our main office in Poznan:

*In-house gym.

*Underground car park for bicycles, and scooters, including electric chargers.

*Best-equipped kitchen - daily fresh fruit & vegetables, great coffee and a fantastic choice of tea, nuts & cereals.

*Espeo Day: regular lunch or breakfast & office integration.

*We are animal-friendly!

Navigating the Hiring Process: What does the recruitment process for that position look like? 🍀

1. HR Screening: this stage will take about 20-30 minutes. A member of the recruiting team will explain to you the structure of our company and the specifics of this position. You’ll also have the opportunity to ask any questions to ensure we are the right fit for you.

2. Team interview: online meeting on Google Meet with members of the HR department. Let’s get to know each other!

3. Decision time.

Rings a bell? No time to dilly-dally, send in that application! The EspeoCrew can't wait to welcome you to the team!

*Please be advised that the only contact persons for recruitment processes at Espeo Software are our recruiters Emanuela Bodziewska and Lukasz Telesinski. We do not send suspicious files like .exe or .zip.